SharePoint 2013 - Managed metadata and Quick Edit

The datasheet view has always been a great asset to document libraries. It was really easy to change the value of multiple documents instead of editing every single document separately. If you upload multiple documents in a document library with custom metadata, SharePoint never asks to assign custom metadata to the documents. This means that you have to edit every single document or use the datasheet view. New to SharePoint 2010 was the term store with its taxonomy features. To use a taxonomy within a library you had to use a managed metadata column. This column wasn't supported in the datasheet view in SharePoint 2010!

This finally changed with the release of SharePoint 2013. The name Datasheet View changed to Quick Edit but who cares, so long we can edit managed metadata. Let's take a look how this works:

We have three options:

• Replace all selected values with these items
• Add these terms to all selected fields
• Remove these terms from all selected fields

Replace all selected values with these items

You can select multiple fields and replace the current values with a new one.

Add these terms to all selected fields

You can select multiple fields and add a new value.

Remove these terms from all selected fields

This one works in strange ways. You have to select the fields and choose the current value to remove the selection. Why not just use the delete button?

The Quick Edit also support suggestions so you can start typing and select the term of choice. Finally!

Posted in: SharePoint 2013, SharePoint Online 2013